Reconciliation
Why payouts, invoices and bank deposits don’t match, and how to reconcile them.
The Best Way to Export Rental Financials for Tax Prep
Export one row per booking with gross income, platform fees, taxes and payout kept apart, by property, for the tax year. What your accountant needs, and how to get it out of each platform.
How do I export my rental income for my accountant? →
Your Booking System and Your Accounts Disagree. Which One Is Wrong?
Two systems, two totals, and no way to tell which is right. How to reconcile bookings against your ledger month by month, and what the gaps usually turn out to be.
Why don't my bookings match my accounts? →
South African Short-Term Rental Tax and Rates
Crossing Cape Town's 50% threshold makes you a commercial operator. Here's what changes for rates, income tax, VAT and capital gains — and what to track.
What tax and rates apply to a South African short-term rental? →
What Happens to Your Invoice When a Guest Cancels
A cancelled booking can leave a live invoice in your accounts. Whether to delete, void or credit-note it depends on one thing: its real status.
What happens to the invoice when a guest cancels? →
Multi-Currency Airbnb Income in Xero
A foreign-currency booking involves three exchange rates, not one. Which rate belongs on the guest invoice, the payment and the Xero entry, and why.
How do I record foreign-currency Airbnb income in Xero? →
Import Airbnb Booking History into Xero
Importing years of past bookings can raise hundreds of draft invoices dated today. The safe order to do it in, and which bookings to leave out.
How do I import past Airbnb bookings into Xero? →
Who Collects the Money on a Booking.com Stay?
Airbnb collects from the guest and remits. Booking.com usually does not. Why that hides money you are owed, and how to track what each channel collects.
Who collects the money on a Booking.com stay? →
Export Your Bookings to Google Sheets
Prefer a spreadsheet? Airflow can draft your booking records straight into Google Sheets, so your numbers stay live without retyping.
How do I export my bookings to Google Sheets? →
Bank Reconciliation for Short-Term Rentals: A Step-by-Step Guide
Short-term rental bank reconciliation made simple: why OTA payouts never match your invoices, the step-by-step method, and how to automate the matching.
How do I reconcile my bank for a short-term rental? →
Why None of Your OTA Payouts Match Your Invoices
Airbnb, Booking.com and VRBO each net fees and commission differently, so OTA payouts rarely match your invoices. Here is why, and how to reconcile cleanly.
Why don't my channel payouts match my invoices? →
Multi-Property Short-Term Rental Accounting: A Clean P&L Per Property
Multi-property Airbnb accounting done right: how to get a clean profit and loss per property using tracking categories, and automate the per-property tagging.
How do I get a profit and loss for each property? →
Booking.com Accounting: Why Your Payouts Never Match (and How to Fix It)
Booking.com payout reconciliation explained: the commission-invoice model, VAT on commission, fortnightly payouts, and how to make your bank deposits match your books.
Why don't my Booking.com payouts match? →
Accounting for Short-Term Rentals: OTA Income, Fees & Reconciliation (The Complete Guide)
A complete guide to short-term rental accounting: why OTA income never matches your bank, how to structure your books, and how to reconcile Airbnb and Booking.com payouts.
How should I do the accounting for a short-term rental? →
Airbnb Payouts Don't Match Your Invoices — Here's Why
The guest paid €1,200. After Airbnb's ~15% host-only fee and a currency conversion, your bank received £867. Your Xero invoice says something else entirely. Here's what's happening — and how to fix it.
Why don't my Airbnb payouts match my invoices? → Xero + Short-Term Rentals: The Setup Nobody Teaches You
Xero is powerful accounting software. But setting it up for short-term rental income — with multiple properties, platforms, currencies, and fee structures — is harder than it should be. Here's the right way.
How do I set up Xero for short-term rentals? →
Multi-Currency Bookings Are Breaking Your Spreadsheet
EUR bookings, GBP payouts, USD reporting, KES bank deposits. If you're managing multi-currency bookings in a spreadsheet, something is already wrong. Here's why — and how to fix it.
How do I manage bookings in several currencies? →