The Best Way to Export Rental Financials for Tax Prep
Export one row per booking with gross income, platform fees, taxes and payout kept apart, by property, for the tax year. What your accountant needs, and how to get it out of each platform.
How do I export my rental income for my accountant? →
A Night Cap Is an Accounting Problem, Not a Calendar Problem
Your calendar shows today. It cannot tell you what was available last March — and that is exactly what a night-cap rule asks. Why proving your number needs a ledger.
How do I prove how many nights my property was let? →
Three Properties, Three Spreadsheets, One Sunday Afternoon
Multi-property owners reconcile by hand because each property lives in a different place. What a portfolio view shows that three spreadsheets cannot, including the pipeline nobody tracks.
How do I see all my properties on one page? →
Your Booking System and Your Accounts Disagree. Which One Is Wrong?
Two systems, two totals, and no way to tell which is right. How to reconcile bookings against your ledger month by month, and what the gaps usually turn out to be.
Why don't my bookings match my accounts? →
What to Show an Inspector: A Night-by-Night Letting Statement
If a council asks how many nights your property was let or offered, a screenshot of today's calendar proves nothing. What a letting statement should contain, and how to download one.
What do I show an inspector who asks about my letting nights? →
South African Short-Term Rental Tax and Rates
Crossing Cape Town's 50% threshold makes you a commercial operator. Here's what changes for rates, income tax, VAT and capital gains — and what to track.
What tax and rates apply to a South African short-term rental? →
What Happens to Your Invoice When a Guest Cancels
A cancelled booking can leave a live invoice in your accounts. Whether to delete, void or credit-note it depends on one thing: its real status.
What happens to the invoice when a guest cancels? →
Import Airbnb Booking History into Xero
Importing years of past bookings can raise hundreds of draft invoices dated today. The safe order to do it in, and which bookings to leave out.
How do I import past Airbnb bookings into Xero? →
Know What the Import Will Cost Before It Runs
Running out of credits mid-batch is worse than being refused at the start. Airflow prices the work before it runs and refuses short batches whole.
How do I know what an import will cost before it runs? →
Admin That Handles Itself
A booking email arrives. By the time you've read it, the data is filed, the invoice is drafted in your accounting software, and the next steps are already moving.
What happens after a booking email arrives? →
How to Track OTA Commissions as Expenses (Airbnb, Booking.com & VRBO)
How to track Airbnb, Booking.com and VRBO commission in your accounting as a proper expense, why netting it out costs you, and how to automate the split.
How do I track Airbnb and Booking.com commission as an expense? →
Your Short-Term Rental Chart of Accounts: A Template That Works
A short-term rental chart of accounts template: the income, expense and liability accounts hosts actually need, why the split matters, and how to keep it clean.
What chart of accounts does a short-term rental need? →
Bank Reconciliation for Short-Term Rentals: A Step-by-Step Guide
Short-term rental bank reconciliation made simple: why OTA payouts never match your invoices, the step-by-step method, and how to automate the matching.
How do I reconcile my bank for a short-term rental? →
Airbnb & UK Tax: Getting Your Books Ready for HMRC
Airbnb tax in the UK explained for hosts: the property and trading allowances, VAT threshold, Making Tax Digital, and the records HMRC expects you to keep.
What records does HMRC expect from an Airbnb host? →
Airbnb & US Taxes: 1099-K, Schedule E and Clean Books
Airbnb taxes in the US for hosts: 1099-K thresholds, Schedule E versus Schedule C, the 14-day rule, and the records you need for clean, defensible books.
How is Airbnb income taxed in the US? →
From Spreadsheets to Real STR Bookkeeping (Without the Pain)
Moving from an Airbnb spreadsheet to real bookkeeping: where spreadsheets break for hosts, what proper accounting gives you, and how to make the switch painless.
How do I move from a spreadsheet to real bookkeeping? →
Short-Term Rental Tax Prep: Get Your Books Ready in a Weekend
Short-term rental tax prep made manageable: what records you need, a quick UK and US overview, and how clean draft invoices and an activity log make Airbnb tax preparation fast.
How do I get my rental books ready for tax? →
Best Airbnb Accounting Software in 2026 (Xero, QuickBooks, Sage & FreshBooks)
The best accounting software for an Airbnb host is usually Xero or QuickBooks, whichever your accountant already uses. A plain comparison of Xero, QuickBooks, Sage and FreshBooks, and how to get your booking income into them.
What is the best accounting software for an Airbnb host? →
Accounting for Short-Term Rentals: OTA Income, Fees & Reconciliation (The Complete Guide)
A complete guide to short-term rental accounting: why OTA income never matches your bank, how to structure your books, and how to reconcile Airbnb and Booking.com payouts.
How should I do the accounting for a short-term rental? →
Cleaning Fees, Damage Deposits & Taxes: Where Do They Go in Your Books?
Airbnb cleaning fee accounting explained: where cleaning fees, refundable damage deposits and occupancy taxes belong in your books, and how to record each correctly.
Where do cleaning fees, deposits and taxes go in my books? →
Your Booking Confirmation Emails Are a Goldmine You're Ignoring
Every booking confirmation email contains guest details, dates, amounts, fees, and platform data. You're reading them once and filing them. Here's what you should be doing instead.
What can I do with my booking confirmation emails? → Xero + Short-Term Rentals: The Setup Nobody Teaches You
Xero is powerful accounting software. But setting it up for short-term rental income — with multiple properties, platforms, currencies, and fee structures — is harder than it should be. Here's the right way.
How do I set up Xero for short-term rentals? →
Automated Accounting: From Booking Email to Draft Invoice in Seconds
How Airflow turns a forwarded booking confirmation into a categorised, tax-ready draft invoice in your accounting software — without you touching a spreadsheet.
How does a booking email become a draft invoice? →